DOC 03 · S·02 Services / Process Automation · less friction
Repetitive tasks, automated.
Small, concrete automations for what's still done by hand: generating proposals, exporting PDFs, organising emails, moving files, validating inputs. No complicated platforms — just tools that do the job.
35 minutes per proposal. Twenty proposals a month.
That's 12 hours a month doing by hand what should take minutes. Across the whole team, it's a full-time person busy copying data between Word, Excel and PDF.
The answer is rarely enterprise software. It's a small generator, a script, or an internal page that takes the right data and produces the right output. Built once, used thousands of times.
Proposal generator for a practice — web form · parameterised template · final PDF in 2 minutes.
The client fills in a form with job data. The system applies the company template, calculates values, generates the PDF with the correct header and numbering, records the proposal in the internal database and emails it to the end client. All automatic.
Gain · from 35 min to 2 min per proposal. Initial investment · one week of work. Maintenance · zero — it runs on the hosting the company already had.
What comes out of it.
Every project is different, but these are the typical types of deliverables. They combine according to scope.
- Quick analysis of the current process
- Small generator (PDF, DOCX, XLSX)
- Automation script (file watcher, cron job)
- Email integration (sending + classification)
- Validations to reduce human error
- Simple user manual
- Documented code delivered to the client
- Admin teams with manual processes
- Technical practices with repetitive proposals/reports
- SMEs wanting to cut wasted time
- Businesses using Excel to do an app's job
- Anyone tired of copying data between 5 places
Proceed with a request.
Briefly describe the problem. RFAS replies with a practical suggestion and an indication of the simplest scope to start with.